Feature
Smart calendar
One calendar. Your team and your AI agent both read and write to it. When a customer asks if Saturday the 14th is available, they get a real answer in seconds. No calling the office, no 'let me check and get back to you.'
Real-time answers, automatic bookings
'Is Saturday the 14th available?' It's the question your venue gets asked most. With Rookoo, the answer is always accurate, whether it comes from your team or your AI agent. Both work from the same calendar. When a customer asks your AI agent about availability, it reads the calendar live and responds in seconds. When a booking is confirmed, the agent writes the allocation directly. Your team doesn't need to update anything manually.
Buffers, statuses, and clarity
Each booking has start and end times, plus configurable buffer periods for setup and teardown. So when the agent says a slot is free, it actually is. Allocations have clear statuses: confirmed, tentative, or cancelled. Your team sees at a glance what's locked in and what's still pending.
One calendar, one truth
The calendar syncs with Google Calendar and Outlook through standard integrations, so your team can keep using whatever tool they're already comfortable with. And if your venue works across time zones, scheduling stays accurate everywhere. The point is simple: one calendar, one version of the truth. No conflicting spreadsheets. No 'I thought that date was still open.' Your AI, your team, and your customers all working from the same information.
- Your AI agent checks availability in real time
- Prevents double bookings automatically
- Syncs with Google Calendar and Outlook
- Buffer times for setup and teardown built in
- Confirmed, tentative, and cancelled statuses
Almost every double booking I've seen happened the same way. One person checked their spreadsheet, another checked their email, and a third checked a shared Google Calendar that was two days out of date. The smart calendar exists so there's only one place to look. One truth.
Anthony Meirlaen
Co-Founder & CTO, Rookoo
Made with love for the event professional
