The next generation venue management platform

Manage your venue with AI.
Smart bookings. Less admin.

Rookoo is an AI-driven venue management platform that talks to your customers, handles the intake, checks availability, fills your CRM or booking software, and hands off to your team for seamless follow-up.

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We are trusted by

House of Weddings logoSpin logoMTM Group logoWinter Circus logoClays logoArena Group logoBurneys logoBSV logoTour en Taxis logo
House of Weddings logoSpin logoMTM Group logoWinter Circus logoClays logoArena Group logoBurneys logoBSV logoTour en Taxis logo

Made with love for the event professional

Your 24/7 digital colleague

Your Rookoo digital colleague handles event inquiries while you sleep. A customer messages at 11 PM asking about a corporate dinner for 80? The agent checks your calendar, confirms availability, and qualifies the lead. By morning, it's ready for your team.

  • Trained on your venue data and business rules
  • Checks and manages your events calendar
  • Fills your CRM and booking software automatically
  • Hands off to your team with full context
  • Works across chat, WhatsApp, email, Instagram, and SMS
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Event management

Every event gets its own workspace. The inquiry, the conversation, the bookings, the documents, the timeline. All connected. Your team sees the full picture from first inquiry to final wrap-up without switching between tools or chasing updates.

  • One workspace per event, everything linked
  • Clear stages from inquiry to archived
  • Resource allocations with dates, buffers, and statuses
  • Shareable event pages for your customers
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Smart calendar

One calendar. Your team and your AI agent both read and write to it. When a customer asks if Saturday the 14th is available, they get a real answer in seconds. No calling the office, no 'let me check and get back to you.'

  • Your AI agent checks availability in real time
  • Prevents double bookings automatically
  • Syncs with Google Calendar and Outlook
  • Buffer times for setup and teardown built in
  • Confirmed, tentative, and cancelled statuses
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Event playbooks

Rookoo reads every conversation, every event detail, and every calendar booking. Then it builds a step-by-step plan for event day. Dietary requirements buried in a WhatsApp message? AV setup agreed over email? It's all in the playbook. Your team walks in prepared.

  • Auto-generated from real conversations and event data
  • Step-by-step with clear responsibilities and timing
  • Track progress live as your team executes
  • Required and optional steps, clearly marked
  • No more carrying everything in your head
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One inbox for every channel

Your event inquiries probably live in five different places right now. Email, WhatsApp, Instagram DMs, maybe a shared mailbox. Rookoo puts them all in one inbox where your team and AI assistants share the same context. Everyone sees what's happening and who's handling it.

  • Every channel in a single shared inbox
  • Your team and AI assistants, side by side
  • Automatic assignment with clear ownership
  • Full conversation history at a glance
  • SLA tracking and CSAT surveys built in
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Integrations

Rookoo connects to the CRM and booking tools your team already uses. Data flows between systems automatically. No duplicate entry, no manual exports, no 'did you update the spreadsheet?' conversations.

  • Works with leading CRM and booking systems
  • Automatic data sync across your tools
  • No more duplicate entry or manual exports
  • Your data stays consistent everywhere
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Reporting

Which channels bring in the most inquiries? How fast does your team respond? Where do leads drop off? Rookoo pulls data from every conversation, booking, and event so you stop guessing and start seeing what's actually happening.

  • Conversation, event, and booking data in one place
  • Response times, resolution rates, and SLA tracking
  • Agent and AI performance, side by side
  • CSV export for your own analysis
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Security

Your data stays in the EU. We run regular penetration tests. We're GDPR compliant by design, not as an afterthought. Every customer has a data processing agreement. Because trust isn't something you bolt on later.

  • EU-hosted infrastructure
  • Regular vulnerability scans and pen testing
  • GDPR compliant by design
  • Data processing agreements with every customer
  • Enterprise-grade security standards
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The Rookoo platform

Curious to see how our customers manage their venue with Rookoo?

Get a free demo

Rookoo talks to your customers 24/7

Stop losing bookings to 9-to-5 hours

They rarely talk to only one venue, so swift replies are essential to get the booking before competition does. Even while you're asleep or spending time with the family.

More leadsBetter conversionCompetitive advantage

Checks availability and handles the intake

Don't make people wait for hours to tell them you're fully booked

We check availability, provide your customers with accurate information, suggest alternatives when availability is limited, and keep track of your calendar so you're always on top of things!

Faster feedbackTime savedSmarter bookings

Fills your CRM or booking software

Don't waste time keeping your systems up to date

We play nice with your internal systems like CRM's and booking software. We keep everything in sync, and hand off to your team for seamless follow-up.

Faster follow-upLess adminBetter overview
Burneys logo

Our mission is to create impact and bring entrepreneurs together. Every hour spent on repetitive questions is an hour lost to our real goal.

Amber Dobbelaere
Events & Operations - Wintercircus

Olivier Nemery, co-founder of Burneys
Image of a book titled: AI for Experience Creators

The AI Ready Venue

An Ebook by Thomas Martens

Increasingly, people are turning to large language models such as ChatGPT when looking for a venue.
The thing is: AI systems do not browse your website the way humans do.
In this ebook, Thomas explains what you can do to prepare your venue for this new era of discovery.

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